Invitation to Tender to provide a HR and Payroll System solution (5-year contract)

Published

19 November 2025

Submission deadline

24 November 2025

Estimated value

£425,000

Place of performance

UKJ44

Procedure

Open procedure

Lots

1

Documents

12

Notice number

075248-2025

Reference

ocds-h6vhtk-05d6e8

Official source

Official source

CPV codes

• 48000000Software package and information systems
• 98300000Miscellaneous services

Description

As a family of six community-based colleges across East Kent, EKC Group's mission is to play a leading role for East Kent in developing the economic and social prosperity of the communities we serve. The Group's current Human Resources and Pay Roll system is being phased out by the supplier from 31 March 2026 and this has bought forward a planned procurement exercise for these solutions. The Group employs over 1500 staff and provides HR and payroll services for our sister EKC Schools Trust, which has 700 employees over 15 schools. We have a wholly owned subsidiary that runs a Hotel which has 41 employees and a Tronc Scheme of 51 employees. At present the Group has proprietary software for performance management, leave and expenses claims and a third-party recruitment and onboarding system (e-ploy). Whilst these could be maintained this tender includes the potential to include these elements within the overall software supplied.

Official publications

• FTS · 075248-2025 · 19 November 2025

Other tenders from East Kent Colleges Group

• EKC Group Ashford College - Phase 3. · 15 July 2026
• EKC Group Retained Legal Advice and Services 2025 · 16 September 2025

See all →

Frequently asked questions

What is the deadline to bid for this tender?

The submission deadline is 24 November 2025. Check the official source, as dates can be modified.

What is the estimated value of this tender?

The estimated value published by the buyer is £425,000.

Who is the buyer of this tender?

The contracting authority is East Kent Colleges Group (United Kingdom).

How can I bid for public tenders in the United Kingdom?

Bids are submitted through the official public procurement portal in the United Kingdom. El Vínculo helps you find tenders and analyse their documents; submission always happens at the official source.