Multi-functional machines with PaperCut compatibility
Buyer: OFA IKS
- Published
- 2 October 2026
- Estimated value
- 15,000,000 kr
- Procedure
- Negotiated procedure
- Lots
- 1
- Documents
- 1
- Notice number
- 00680716-2026
- Reference
- 8881149d-45c5-40ae-b5e5-e4f221b4c6be
- Official source
- Official source
CPV codes
- 30121100Photocopiers
- 30125120Toner for photocopiers
- 30000000Office and computing machinery, equipment and supplies except furniture and software packages
- 30232100Printers and plotters
- 30121000Photocopying and thermocopying equipment
- 30121200Photocopying equipment
- 30123000Office and business machines
- 30120000Photocopying and offset printing equipment
Description
OFA IKS is holding this procurement on behalf of the owner municipalities in the OFA cooperation to establish a new framework agreement for multi-function machines (MFP) and associated services. The municipalities have a significant and varying need for printing, copying and scanning. The current machinery consists of both leased and self-owned multi-function machines of varying ages, capacity, functionality and remaining lifetime. At the same time, the municipalities ́s sizes, organisation and patterns of use vary. There is therefore a need for a flexible and future orientated contract that supports both standardisation and local adaptations. The aim of the procurement is to establish a joint framework agreement that gives municipalities access to a predictable, cost efficient, safe and stable operation of the multifunction machines. The contract shall facilitate for gradual replacement and modernisation of the machinery, at the same time that the existing systems can be continued where appropriate. The municipalities have already adopted PaperCut as a joint system for secure printing and print out administration. The procurement does not, therefore, include a new print managem…
Award criteria
- Quality — Assessment of how the tenderer facilitates reporting, remote monitoring, management data, administrative support and ongoing contract follow-up, which gives the contracting authority a better…
- Quality — Assessment of the tenderer's delivery model for installation, commissioning, service, response times, follow-up, reporting, handling of mixed machines and the ability to carry out gradual replacement…
- Quality — Assessment of relevant climate and environmental properties at the delivery, including lifetime extension, correct dimensioning, energy efficiency, reuse/reuse, return schemes, material and…
- Quality — We have made requirements for a zero emission delivery, which is a central part of the company ́s procurement strategy. This will give a greater reduction in emissions of C02 than we considered…
- Quality — Assessment of documented technical and practical compatibility with PaperCut, copy/print/scanning functionality, operation security, administration, authentication, scanning flow and the quality of…
- Price — An assessment of the combined pricing model for machines, service, consumption, replacement and any additional services, with emphasis on competitive total economy and flexibility in a gradual…
Official publications
- TED · 00680716-2026 · 2 October 2026
- OJS · 191/2026 · 2 October 2026
Other tenders from OFA IKS
- Software and system for secure printing and scanning.
- Framework agreement for furniture
- OFA - Framework agreement office supplies and free school materials.
- OFA - Framework agreement office supplies and free school materials.
- OFA - Framework agreement for printed teaching aids with associated digital teaching aids.
Frequently asked questions
- What is the estimated value of this tender?
- The estimated value published by the buyer is 15,000,000 kr.
- Who is the buyer of this tender?
- The contracting authority is OFA IKS (European Union).
- How can I bid for public tenders in the European Union?
- Bids are submitted through the official public procurement portal in the European Union. El Vínculo helps you find tenders and analyse their documents; submission always happens at the official source.
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