HCC - 10/25 - Preliminary Market Engagement (PME) for the Hybrid Mail Procurement Project
Buyer: Hertfordshire County Council
- Published
- 22 October 2025
- Place of performance
- UKH23
- Lots
- 1
- Notice number
- 067496-2025
- Reference
- ocds-h6vhtk-05d1a3
- Official source
- Official source
CPV codes
- 48223000Electronic mail software package
- 64216120Electronic mail services
- 72412000Electronic mail service provider
- 79571000Mailing services
Description
Hertfordshire County Council (HCC) is a large user of postal services. It uses printed communications and physical letters to communicate with residents / individuals / businesses within the county and produced approximately 545,000 mail items in 2024/25 necessitating the need for a flexible and forward-thinking approach with the HCC postal system. The current Hybrid Mail system used by HCC enables the electronic submission of documents for remote printing, enveloping, and posting. In the current year approximately 50% of our outbound mail has been sent via our Hybrid Mail system. The current system was adopted in 2020 and is widely utilised across HCC Services and teams, supporting essential communications such as general mailings, invoices, legal notices, and reminders, and aligns with GDPR and legal compliance standards. The current contract has reached the end of its initial 5-year term, and we have extended the maintenance contract. Hertfordshire County Council (HCC) seeks to procure a modern, flexible, and scalable Hybrid Mail solution to support its evolving communication needs. The system must enable secure, efficient, and compliant electronic submission of documents for re…
Official publications
- FTS · 067496-2025 · 22 October 2025
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