Event Management Services for EIT Food’s Employee Days event 2026
Buyer: EIT Food ivzw
- Published
- 22 April 2025
- Submission deadline
- 16 May 2025, 10:00
- Estimated value
- €221,000
- Place of performance
- Leuven, BE242
- Procedure
- Open procedure
- Lots
- 1
- Documents
- 1
- Notice number
- 00259850-2025
- Reference
- 5d1f2ccf-33ee-41c2-b539-d613e6291745
- Official source
- Official source
CPV codes
- 79952000Servicios de eventos
- 79952100Servicios de organización de eventos culturales
Description
Scope of Services – Employee Days 2026 (Ghent, Belgium) Event Details Location: Ghent, Belgium Preferred Venue: Old Fish Market (used in 2025) Dates: Main event + team meetings (Team meetings on 23 April) Venue Requirements Alternative Venue (if needed): Must meet criteria such as: Walking distance to hotel Central, accessible location Environmentally responsible catering (local, vegetarian) Inspiring, creative space Accessible for people with restricted mobility On-site staff presence during the event Venue Layout: Plenary room (190–220 attendees) + 4 breakout rooms Quiet room Catering area OPS room (5 staff) Team meeting rooms (with AV setup and soundproofing) Required Agency Support Venue Scouting: (Only if Old Fish Market unavailable) – propose 3–5 options, assist with site visits, repeat if necessary Venue Selection & Logistics: Support in selection, confirm booking, manage setup Hotel Accommodation: Book eco-branded 3* or 4* hotel(s), manage all communication and invoicing Project Management: Oversee full event execution, coordinate all vendors Supplier Coordination & Payments: Manage and pay all suppliers Customer Care: Manage event mailbox and inquiries in line with interna…
Official publications
- TED · 00259850-2025 · 22 April 2025
- OJS · 78/2025 · 22 April 2025
Other tenders from EIT Food ivzw
Frequently asked questions
- What is the deadline to bid for this tender?
- The submission deadline is 16 May 2025, 10:00. Check the official source, as dates can be modified.
- What is the estimated value of this tender?
- The estimated value published by the buyer is €221,000.
- Who is the buyer of this tender?
- The contracting authority is EIT Food ivzw (European Union).
- How can I bid for public tenders in European Union?
- Bids are submitted through the official procurement portal of European Union. El Vínculo helps you find tenders and analyse their documents; submission always happens at the official source.
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